Introduction

At Koku-Ryu Martial Arts, we are committed to protecting the privacy and security of your personal information. This Privacy Policy outlines how we collect, use, disclose, and protect your personal data in compliance with the General Data Protection Regulation (GDPR) in the United Kingdom.

Definitions

“Personal data” refers to any information that can identify an individual, directly or indirectly.

“Data subject” refers to the individual whose personal data is being processed.

“Data controller” refers to the organization responsible for determining the purposes and means of processing personal data.

Information We Collect

We may collect and process the following categories of personal data:

Contact information: Name, email address, postal address, phone number, and other contact details provided by you when registering for our services or events.

Payment information: Credit/debit card details and billing address when making payments for our services.

Demographic information: Age, gender, and other relevant data to assist us in providing personalized services.

Communications: Records of your interactions with us, including emails, messages, and phone calls.

How We Use Your Personal Data

We use your personal data for the following purposes:

To provide and manage our services and events that you have registered for.

To process payments and refunds for services and products.

To communicate with you regarding our services, promotions, and events.

To personalize your experience and tailor our offerings to better meet your preferences.

To comply with legal obligations and respond to lawful requests from authorities.

Legal Basis for Data Processing

Our lawful bases for processing your personal data are:

Performance of a contract: To fulfil our obligations when you use our services or purchase our products.

Legitimate interests: To provide you with information about our services and events that may be of interest to you.

Consent: When you have provided explicit consent for specific data processing purposes.

Data Retention

We retain your personal data for as long as necessary to fulfil the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. When no longer needed, your data will be securely deleted or anonymized.

Sharing Your Personal Data

We may share your personal data with trusted third parties, such as payment processors, event organizers, and service providers, for the purposes stated in this policy. We ensure that such third parties adhere to similar data protection standards.

Data Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. We restrict access to your personal data to only those who require it for legitimate purposes.

Your Data Protection Rights

You have the following rights regarding your personal data:

Access: Obtain a copy of the personal data we hold about you.

Rectification: Correct any inaccurate or incomplete data we have about you.

Erasure: Request the deletion of your personal data.

Restriction: Limit the processing of your personal data under certain conditions.

Portability: Receive your personal data in a structured, commonly used, and machine-readable format.

Objection: Object to the processing of your data based on our legitimate interests.

Withdrawal of Consent: If we rely on consent for processing your data, you can withdraw it at any time.

Contact Us

If you have any questions or concerns about this Privacy Policy or your personal data, please contact us at Koku-Ryu Martial Arts, Unit 22 Island Carr Road, Brigg, North Lincs, DN20 8PD, email on [email protected] or 01652 653560.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, operational, or regulatory reasons. Please review this policy periodically for any updates.

Last updated: 20/07/2023